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Live Update of the Prescott Council: June 12, 2018
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12 June 2018  

Meeting starts at 2 PM for study session; 3 pm for voting.

Downloads:
 Agenda  Agenda Packet 

CALL TO ORDER

ROLL CALL 

Roll Call

DISCUSSION

A. Overview of the 2018 Legislative Session by Barry Aarons.

 Issues that dominated - 

Water

Opioid issues

School safety

Prop 301 extension for 20 years

Red4Ed movement - More like an effective carnival than a real strike. Points out that the legislature does not set salaries, but they provided funding that can be used to give teachers pay raises. School districts and school boards have to make the allocations.

Structural surplus: $150M

Rainy day fund: just under $500M 

They don't know what is going to happen, so this is a wise decision.

Cable licensing and regulations - negotiated.

Sober living homes revisions bills - passed. The numbers have been reduced, due to a realistic, practical plan presented to the legislature.

Starting a year from now, AirBnB and similar companies will be paying taxes.

An additional $1M for the Office of Tourism.

Additional $1M for Prescott for PSPRS.

Got $30M allocated to HURF funds.

The political situation is "...volatile to say the least."

Got a Memorial passed reducing required 1500 flight hours for pilots.

Washington, DC is in chaos right now. Suggests a little retrenchment. Recommends the mayor and some council members visit Washington.

Goode thanks Barry for his efforts.

Goode asks if the education funds are inflation protected? Essentially, yes.

4 things have to be done for the State:

1. A drought contingency plan - DCP

2. DCP+ 

3. Groundwater - it's a model for the US - but needs some tweeks.

4. 25 year sunset on effluent and recharge - either extend sunset, or remove the sunset provision entirely.

Keep up the pressure!

Need to concentrate on the things that are absolute essentials in the water area.

Generically across the board, there is still concern.

As far as Hotshot funding goes, the door isn't closed.

Recommends the strategic plan be updated.

Sischka asks where the Red4Ed money is coming from.

Money came from refigured growth rates.

...stay tuned for the Voting meeting.

Council Memo Printout

4. ADJOURNMENT


Downloads:
 Agenda  Agenda Packet 

1. CALL TO ORDER

2. INTRODUCTIONS/ANNOUNCEMENTS

3. INVOCATION

Senior Pastor Dan Hurlbert with Prescott Unified Methodist Church

4. PLEDGE OF ALLEGIANCE

Councilman Lamerson

5. ROLL CALL

6. CONSENT AGENDA

A. Approval of Amendment No. 4 to City Contract No. 2017-064A4 with Fann Contracting for Solid Waste Hauling Services for an additional $100,000.00 for the remainder of FY18, and increasing the annual amount for the remaining 3-years of the contract to $835,000.00. Funding is available in the Solid Waste Fund.

Council Memo Printout

B. Approval of 2018/2019 Elections Services Intergovernmental Agreement (IGA) with Yavapai County Department of Elections. (Contract No. 2018-238).

Council Memo Printout

a. Election Services Intergovernmental Agreement (City Contract No. 2018-238)

C. SUP18-00001, Special Use Permit (SUP) for motorcycle dealership within the Downtown Business District (DTB); Property owner: James Knaup. Site 113-15-100. Location: 143 N. Montezuma Street.

Council Memo Printout

a. Zoning Vicinity Map

b. Aerial Map 

D. Approval of a three (3) year contract for HVAC Preventative Maintenance, Repair and Related Services (City Contract No. 2018-215) for a total of $95,000.00 a year. Funding is available in the Facilities Management Fund.

Council Memo Printout

a. Pueblo Mechanical & Controls, LLC Solicitation Response

E. Special Use Permit (SUP18-00003) for the installation of a Cell Tower at 1845 Campbell Avenue; APN 116-12-025: Owner is Prescott School District #1. No public objections were received at the Planning and Zoning Commission Meeting.

Council Memo Printout

a. Vicinity Zoning Map

b. Aerial Vicinity Map

c. Site Plan

d. Photo Rendering

F. Special Use Permit (SUP18-00002) for the installation of a Cell Tower at 2797 Willow Creek Road; APN 106-23-058A: Owner is Free Methodist Church of Prescott, Inc. No public objections were received at the Planning and Zoning Commission Meeting.

Council Memo Printout

a. Zoning Vicinity Map

b. Aerial Map

c. Applicant's Information and Photo Renderings

G. Approval of Annual Support and Licensing Agreement with Tyler Technologies (City Contract No. 2017-383A1) in the amount of $128,195.00 for the MUNIS Financial System (Various City Funds).

Council Memo Printout

a.  Tyler Invoice FY19 for City Contract No. 2017-383A1

6 B- G passes unanimously.

"A" requested to be pulled by Phil Goode. He wants to know why the payments are 11% higher than the original request.

Contract based on 45 M tons, but it has increased. Basically experiencing growth beyond expectations. Which means they are essentially revenue-neutral. There is an increase for fuel costs, also.

Lamerson wonders why this is a 10 year deal, rather than on an annual basis.

This 10 year contract lowered the cost to the city, and it allowed the contractor to invest in needed, but expensive equipment.

They've had about a 12% increase in volume.

"A" Passed unanimously. 

7. ORDINANCES CONSENT

A. Adoption of Ordinance No. 2018-1619 approving a right-of-way easement to Arizona Public Service Co. (APS) for electrical infrastructure improvements to avoid conflicts with future utilities. There is no cost to the City for the granting of this easement.

Council Memo Printout

a. Ordinance No. 2018-1619

b. ROW Easement for WL Curve

c. Vicinity Map

Item passes unanimously. 

8. LIQUOR LICENSE AGENDA

A. NEW LICENSES

1. Public Hearing and consideration for a New Series 12 Restaurant liquor license and Interim Permit application from Shawna Zerbest, applicant, for Barbudos Grill and Cantina, located at 1042 Willow Creek Rd. #107.

Council Memo Printout

Passes unanimously. 

B. PERMANENT EXTENSION OF PREMISES

1. Approval of Permanent Change for Area of Service on an Extension of Premises/Patio License No. 14130009 Series 14 Private Club Liquor License from Harry Oberg, applicant for Bucky O'Neill VFW Post 541 Location: 202 N. Arizona Avenue.

Council Memo Printout

a. Liquor License Series Number Definitions

b. R19-1.702

c. Location Map

Motion passes unanimously. 

C. SPECIAL EVENTS

1. Approval of a Series 15 Special Event Liquor License Application for the Launch Pad Teen Center; Event: Prescott High School Thirty (30) Year Reunion; Event Location: Holiday Courtyard, 150 S. Montezuma Street; Applicant: Courtney Osterfelt; City Application No. 18-030; Date/Time of Event Liquor Sales: Saturday, July 28, 2018, 5:00 p.m. to 12:00 a.m.

Council Memo Printout

a. Event Information

b. Location Map

2. Approval of a Series 15 Special Event Liquor License Application for the Boys and Girls Club of Central Arizona; Event: Mile High Brewfest; Event Location: Mile High Middle School Field, 300 S. Granite Street; Applicant: Molly Fernow; City Application No. 18-029; Date/Time of Event Liquor Sales: Saturday, August 11, 2018, 3:00 p.m. to 9:00 p.m.

Council Memo Printout

a. Event Information

b. Map Location

3. Approval of a Series 15 Special Event Liquor License Application for the Northern Arizona Blues Alliance; Event: Master of the Blues Harp Concert; Event Location: 2875 S, Goldwater Lake Road; Applicant: Christian Michael Berry; City Application No. 18-028; Date/Time of Event Liquor Sales: Saturday, September 1, 2018, 12:00 p.m. to 4:00 p.m.

Council Memo Printout

a. Event Information

b. Location Map

4. Approval of a Series 15 Special Event Liquor License Application for the Prescott Frontier Rotary Foundation; Event: Grapes for Grades Fundraiser. Event Location: Walters Garden Center, 1815 W. Iron Springs Road; Applicant: Michael Payson; City Application No. 18-027; Date/Time of Event Liquor Sales: Sunday, June 24, 2018, 5:00 p.m. to 8:00 p.m.

Council Memo Printout

a. Event Information Prescott Frontier Rotary Foundation

b. Location Map

c. ARS 4-203.02 Special Event License

All Special Event Licenses pass unanimously. 

9. REGULAR AGENDA

A. Award of City Contract No. 2018-201 to Fann Environmental LLC, for drilling, testing and preliminary design services for the Airport Production Well No. 5 Design-Build Project, in the amount of $875,410.39. Funding is available in the Water Fund.

Council Memo Printout

a. Airport Well No. 5 Location Map

b. Fann Environmental, LLC - Design-Build Proposal Airport Well No. 5

First phase in a 2-phase project.

Blair asked if the City of Prescott adds fluoride to the water. No.

Passes unanimously. 

 

B. Approval of (1) Acceptance of Federal Aviation Administration Grant No. 3-04-0030-038-2018 in the amount of $5,795.000.00 (City Contract No. 2018-239) for the Runway Rehabilitation of Runway 3R/21L and Mitigation of HotSpot No. 2 at Prescott Municipal Airport (PRC); (2) Approval of Authorization of Services No. 15 (City Contract No. 2014-029) to Dibble Engineering for Construction Administration services for the Runway Rehabilitation and Mitigation of HotSpot No. 2 in the amount not to exceed $473,694.00; (3) Award of City Contract No. 2018-242 to Fann Contracting, Inc. for the construction services of the Runway Rehabilitation project at PRC; (4) Authorize the expenditure of the local grant match (Airport Fund) in the amount not to exceed $152,500.00 (2.5% of the total project cost); (5) Authorization for night work to be performed at Prescott Municipal Airport.

Council Memo Printout

a. Dibble Engineering Contract - 2014-029A15

b. FAA Concurrence of Award for Fann Contracting, City Contract No. 2018-242

Possible new air service to start in August?

Motion passes unanimously and enthusiastically.

C. Award of City Contract No. 2018-233 to ALC Underground, LLC for the Mingus and Douglas Lift Stations Abandonment Project for a new sewer main in the amount of $602,293.25. Funding is available in the Wastewater Fund.

Council Memo Printout

a. Vicinity Map

Lift Stations were constructed approximately in 1950's.

Motion passes 6-0.

D. Adoption of Ordinance No. 2018-1617, authorizing the purchase of real property from Steven William Mertz, purchase and acceptance of easements from Gregory Theno and Sarah Van Bourgondien, the Edwin and May Smith Survivor’s Trust, and Martin F. Lenihan for the Zone 24/27 Water Main Project. The total cost will be $190,088.00, with funding available in the Water Fund.

Council Memo Printout

a. City Ordinance No. 2018-1617

b. Exhibit A to Ordinance No 2018-1617 - Acquisition Summary

c. Vicinity Map

d. Alignment HDD Fact Sheet

They are having to purchase the entire lot because it will go through the center of the property. 

Motion passes unanimously. 

 

E. Award of City Contract No. 2018-230 to Kimley-Horn, for design and other engineering services for the Carleton Street and South Cortez Street Reconstruction Project, in the amount of $269,125.00. Funding is available in the Streets, Water and Wastewater Funds.

Council Memo Printout

a. Carleton and S. Cortez Vicinity Map

b. Exhibit 'A' - Scope and Fee Proposal

Hoping to start actual work just after the 1st of the year.

Motion passes unanimously.

F. Award of City Contract No. 2018-234 to Earth Resources, LLC for the Drainage Improvements Project, Bid Packet #1 in the amount of $393,545.00. Funding is available from the Yavapai County Flood Control District ($295,158.75) and the Streets Fund ($98,386.25).

Council Memo Printout

a. Vicinity Map

Motion passes unanimously. 

G. Award of City Contract Nos. 2019-001 through 2019-038 for 38 "On-Call” Professional Services Providers.

Council Memo Printout

a. FY19 On-Call Professional Services- Contract List (Attachment 1)

On-Call Professional Services Provider program - helps the City deliver quickly and efficiently. These are small projects. No guarantee of any work, this is just a pre-qualification.

Motion passes unanimously. 

H. Approval of a three (3) year contract for off-site fueling service with Bennett Oil Co., City Contract No. 2018-225 and SC Fuels, City Contract No. 2018-237. (Funding is available within the operating budget of each department that utilizes fuel.)

Council Memo Printout

Available to the city 7/24.

Passes unanimously. 

I. Adoption of Resolution No. 2018-1642 approving Transfer of Certain Fiscal Year 2018 Budget Appropriations.

Council Memo Printout

a. Resolution No. 2018-1642

b. Exhibit A - FY18 Budget Appropriation Movement

These are movement of budget appropriations, not actually movement of money.

appropriations.jpg

 

 

10. ADJOURNMENT

Lynne LaMaster

Lynne LaMaster is the Founder and Editor of the eNewsAZ Network of websites. She asks a lot of questions! In her spare time, she loves photography, cooking and hanging out with her family.